The following checklist should help you fulfill your event needs. However, these tasks are not all-inclusive. There may be additional needs related to your specific situation. Consult with your Hilton event coordinator if you have additional questions or concerns.

• Set a budget
• Consider whether you want to hire a private event coordinator
• Create a guest list (determine out-of-town guest needs)
• Visit and book event site
• Meet with caterer/chef/planner and choose menu and beverages
• Choose specialty cake
• Select a tentative date/time and alternate date/time
• Order and send out invitations
• Determine an event agenda (order of activity and length of time for each)
• Select a florist
• Hire a photographer and/or videographer
• Get ideas for music, select a band or DJ
• Create a gift registry, if needed
• Begin thank-you notes for early gifts
• Consider booking a farewell brunch
• Send reservation deadline reminder to guests who have not booked
• Consider whether to provide amenity bags
• Determine parking and transportation needs
• Purchase favors and accessories
• Determine seating arrangements and prepare placecards

To start planning your event, contact our Catering Professionals at 973-912-7975.